Privacy Policy

Effective Date: [Insert Date]

Native Women’s Association of Canada (“we”, “our”, or “us”) is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your personal information when you interact with our website and submit a grant application.

1. What Information We Collect

We collect personal information that is voluntarily provided through our online application process. This may include:

  • Full name
  • Contact information (e.g., address, phone number, email)
  • Demographic information (e.g., age, gender, Indigenous identity, if applicable)
  • Financial details (e.g., income)
  • Supporting documents
  • Other personal data necessary to assess eligibility and process applications

We may also collect limited technical information (such as IP address and browser type) for website analytics and security purposes.

2. Why We Collect Your Information

We collect your information for the following purposes:

  • To assess and process your grant application
  • To communicate with you regarding your application
  • To comply with legal and reporting requirements
  • To evaluate program impact and improve our services (aggregated, non-identifiable data)

3. Consent

By submitting your information through our application form, you consent to the collection, use, and disclosure of your personal information for the purposes identified above. You may withdraw your consent at any time, subject to legal or contractual obligations.

4. How We Share Your Information

We do not sell or rent your personal information. However, we may share it with:

  • Program evaluators or funding partners, where required, and only under confidentiality agreements
  • Third-party service providers (e.g., website host, database management), strictly for the purposes outlined above
  • Government agencies, where legally required or to fulfill funding obligations

All third parties must adhere to strict privacy and data protection standards.

5. Data Retention

Personal information submitted through our website is retained on our web server for 30 days from the date of submission, after which it is securely deleted.

A copy of the submitted information is stored in our internal ARMES system, in accordance with our legal and funding obligations. This storage is subject to strict access controls and data protection protocols. Information retained in ARMES is kept only for as long as necessary to fulfill reporting, auditing, and legal compliance requirements.

6. Security

We implement administrative, technical, and physical safeguards to protect your information against unauthorized access, loss, or misuse. However, no method of transmission over the internet is 100% secure. We encourage you to use caution when submitting sensitive data online.

7. Your Rights

You have the right to:

  • Access and request a copy of the personal information we hold about you
  • Request corrections to your information if inaccurate or incomplete
  • Withdraw your consent for future use (subject to legal limitations)
  • Lodge a complaint with a privacy regulator if you believe your rights have been violated
  • Exercise control over how your personal information and community data are collected, used, and stored in accordance with Indigenous data sovereignty principles, including the OCAP® (Ownership, Control, Access, and Possession) standards where applicable

We are committed to respecting Indigenous data sovereignty and, where appropriate, will work with communities to ensure culturally respectful and community-governed data practices.

To make a request or inquire about how your information is managed, please contact our Privacy Officer using the contact information below.

8. Contact Us

If you have any questions, concerns, or requests about this Privacy Policy or your personal information, please contact:

Privacy Officer
 [Organization Name]
[Mailing Address]
[Email Address]
[Phone Number]

9. Changes to This Policy

We may update this Privacy Policy from time to time. The latest version will always be posted on our website with the effective date. We encourage you to review it periodically.